Expensify

Expensify pricing details

• Free 30-day trial of Collect
• paid plans from $5/member/mo (Collect)
• collect $5 per unique member/month (pay-per-use only) · Control annual $18 per member included in subscription size/month plus $36 per active member above it · Control pay-per-use $36 per active member/month · Enterprise custom
• only Control Workspaces can hold an Annual subscription; Card usage can cut the included-member price by up to 50% ($18 to $9 per member/month on USD billing)

Charged per unique member on Collect and per active member on Control, so employees who never submit an expense still count on Control; orgs whose first workspace predates 2025-04-01 stay on legacy Collect pricing

In our index: Collect $5 per unique member/month (pay-per-use only) · Control annual $18 per member included/month plus $36 per active member above size (as low as $9 included) · Control pay-per-use $36 per active member/month (as low as $18) · Enterprise custom

How Expensify scores across our 6 index dimensions

• Functionality: 4/5 (research only)
• Usability: 4/5 (research only)
• Stability: 4/5 (research only)
• Collaboration: 3/5 (research only)
• Localization: 4/5 (research only)
• Value: 5/5 (research only)

Score rationale: The only vendor in the set whose core expense product costs the same at one user and at five hundred, because it is priced per member rather than per card or per transaction volume. The catch is that the free-standing expense tool is the cheap part - the company is funded by how much of its own payment and card volume runs through it, so the routing of money is where the real cost lands.

What Expensify does well

• The cheapest honest price in the cluster - $5 per unique member a month for the full expense product, with no annual lock-in on Collect
• No card requirement: Bring Your Own Card imports feeds from more than 10,000 banks and reimbursements work without an Expensify card
• Collect is pay-per-use only, so a team that shrinks does not keep paying for seats it stopped using
• Annual Control pricing can drop to $9 per included member a month at full Card-volume discount, the deepest published discount in the set

Where Expensify falls short

• Collect counts unique members while Control counts active members, so the two plans do not scale the same way and the effective price can rise at the exact moment a team grows
• No free plan at all - the entry point is a 30-day trial of Collect, and every vendor that publishes a $0 tier beats it on that alone
• The most capable product - approval chains, accounting connectors, the corporate card - lives on the Expensify Card path, which is where most of the revenue sits and therefore where the pricing is most involved
• Orgs whose first workspace predates 2025-04-01 are still on legacy Collect pricing, so two companies on identical plans can be on different rates

How Expensify compares to other Expense & Spend Management tools

Our index tracks 5 Expense & Spend Management tools. Expensify sits at 4.2/5, with only control workspaces can hold an annual subscription; card usage can cut the included-member price by up to 50% ($18 to $9 per member/month on usd billing). Here are the 4 closest alternatives we hold pricing and scoring evidence for.

• Ramp — 4.4/5 · Free plan · $15/user/mo (Plus) plus platform fee
  Ramp prices in two steps as well - Free at $0 per user per month and Plus at $15 per user per month - and adds a platform fee on top, with a published 20% discount for annual billing.
• Brex — 4.3/5 · Free plan · $12/user/mo (Premium)
  Brex runs a two-step public price list: Essentials is $0 per user per month and Premium is $12 per user per month, with the card, the expense tooling and the credit line all sitting on top of that seat fee.
• Airwallex — 4.1/5 · Free plan · $12/user/mo (Grow) plus platform fee
  Airwallex is the multi-currency account layer that also does spend: Explore is $0 per user per month, Grow is $12 per user per month plus a platform fee, and Accelerate is custom - with up to 10 free Spend users.
• Navan — 4.0/5 · Free plan · $15/user/mo after 5 free expensing users
  Navan is free for companies of up to 300 employees: Navan Business costs nothing, Navan Expense is free for the first five expensing users and then $15 per user per month, and Navan Enterprise is sales-only.